The Employees’ Provident Fund Organization (EPFO) is developing techniques to make your fund transfers and withdrawals as seamless as it can be.
It is bringing in a few differences in the way the Universal Account Number (UAN) roles and also in the reporting platform (ECR or Electronic Challan cum Return) of the companies, by which they talk with the EPFO regarding workers contributions, earnings, etc.
The new type, UAN 2.0, is being presented at the same time of EPFO is also launching ECR 2.0.
The current ECR portal of the EPFO will be active till 6.00 p.m. on December 17, 2016 and to carry out the migration and switchover to the next version of ECR under the unified portal, the revised portal will be launched after three days, on December 20, 2016.
In a nutshell, any ECR that the company sends to the EPFO will now have to include the freshly generated UAN of the new member or the linked UAN in case it has already been generated for the worker.
The Present System
Currently the most companies directly submit the ECR to the EPFO, stating the details of the worker afterwards the company creates the UAN by mentioning the member ID or by linking the earlier created UAN.
For a New EPF Member, First Generate UAN
From now onwards member who is joining the EPF for the first time, the UAN will be obtained by the company or member prior to the filing of ECR by the employer for that member. The UAN will be assigned upfront on the portal and will then be authorized in the ECR file of the company at the time of its submission.
For an Existing EPF Member, First Link UAN
For someone who has already an EPF member before, the relating of the present UAN with the current establishment should necessarily be done by the company before filing of UAN-based ECR.
Previously it was done after filing of ECR based on the member ID. The idea of member ID is totally done away with and is replaced by UAN in the new versions.
How It Helps
In both the cases above, whether it is for a fresh or present UAN, it requires the allotment of UAN upfront and the ECR can be filed only in cases where UAN has either been assigned to a member or the previous UAN has been linked to his present company.
Launch of UAN 2.0
The UAN was launched by EPFO in 2014 with the objective to provide one umbrella number to its members for all the employments of an EPF member with different establishments. The EPFO, through a UAN, is able to deliver a number of services such as updated passbook, dynamically updated UAN card, SMS services on registered mobile numbers of activated UANs, portability in case of KYC seeded UANs, etc.
To take the UAN to the next stage of service delivery, the EPFO is revising the processes and adding UAN 2.0 with ECR 2.0.
Prominent Changes in ECR 2.0
Among the changes are: the member ID has been discarded and the UAN will be the key field in the ECR. The uploaded name of the member will be for display only. The remittance will go against the UAN with whatever name is there in the UAN repository.
In addition, a new field for gross earnings has been added. So now, in addition to the basic salary, the entire monthly emoluments will also be revealed to the EPFO.
As a worker whether fresh or existing, one needs to ensure a few things. Make sure that the UAN is generated and is linked to your company. Simply uploading the KYC forms with a valid UAN is not adequate and will ask your Accounts/HR department to approve it.